Although alternatives exist, Word remains the most popular program for millions of users around the world when creating text documents. It’s a basic work tool for many people, so it’s important to know how to use it well and get the most out of it. In this post we present to you 5 Word tips that will help you be faster and more efficient
It’s true that anyone who regularly uses this word processor already knows the most basic tricks and functions. We will focus on some lesser-known secrets. Discovering and becoming familiar with its use can make a big difference to many. people from now on
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Tip 1: Create a quick test message
Many times we find ourselves needing Test message to check the format and try different settings. Until we find the final look we are looking for our document. This is especially important when we want to prepare a piece of writing for a presentation to a boss, teacher, or client that we want to convince of something.
Many users do not know that for this reason there is no need to resort to external text generators or conduct any kind of searches on the Internet. Word has a trick for us. Two choices of Create paragraphs of blind text, dummy text, or filler text. (The famous Lorem Ipsum passage we’ve seen many times before.)
All you have to do is follow these steps:
- First we open the Microsoft Word program.
- Next, we place the cursor at the point in the document where we want to add text.
- There we write this: =lorem()
- To finish, press Enter.
for Select the size of this test message. You must enter a set of values within parentheses. If we leave that space blank, the Word code will add three paragraphs from each of the three lines by default. To change this setting You must enter a numerical value. Example: If we write =lorem(4,6) Four paragraphs of six lines of text will be created.
Tip 2: Know the number of words and characters in your message.
Another Word trick that will help us the most is the trick that helps us know how many words, letters, and characters our text contains. This is important because many times we must Write text with a minimum or maximum length. This is useful both to check the size of the finished text. and check the progress of the message we are working on.
To access this information You only need to complete two steps:
- First of all, let’s go to Review menu.
- There we choose “Word count” option.
This search can also be performed via keyboard shortcuts, specifically Key combination Ctrl + Shif + G Either way, the result is the same: a small window will appear with information about the number of words and characters. (are spaces counted or not?) of our text as well as other information such as the number of pages or paragraphs.
Tip 3: Date and time update automatically
Many users already know how to insert date and time into documents. Nothing very complicated, just go to the tab. “insert”open Message menu and click on the option “Day and time”As a result, the exact date and time will be added to the format we want. However, if what we want is to update the data, Here are the tips we should use:
- To get started, let’s go to the tab. “insert”.
- Then we choose. Message menu
- Next we go to the options. “Day and time”.
- After selecting the desired format, select the box. “Auto update”
When doing this The date and time are updated every time someone opens the document. It’s as simple as that.
Tip 4: Print more than one page per sheet
Here’s a simple trick. that has interesting practical applications as well For example, it can be Very useful when we need to quickly review a long document.This task will always be faster and easier if we can view multiple pages on a single printed sheet.
So what do you have to do to print more than one page per sheet? We just need to go to Print Options on the Command Ribbon (pressing Ctrl + P keys also works) and go to The box that says “Number of pages per sheet” In it we select the number of pages that we want to print on each sheet.
This tip not only helps us save time and be more efficient. But it also saves us time. Save paper (and money)which is also important
Tip 5: Increase or decrease the font size of words or phrases.
Finally, we’ll analyze one of the simplest and most practical vocabulary tricks to give our text the shape and meaning we’re looking for: How to increase or decrease the font sizeWhether it’s a single word or an entire phrase.
In most cases, it is necessary to modify the consistency of the text to structure it into titles, subtitles, sections, etc. Lists are used to list elements. Bold to emphasize certain parts, etc. and in many cases This modeling is based on retouching the font size of a word or words. Things are really easy to do:
- The first thing to do is Select message where you want to change the size: one or more words, an entire paragraph, etc.
- Then in the Word Tools Ribbon we go to the Group. “start”.
- There we select the command group. “fountain”.
- In the drop-down button we select “size”.
- Finally, we need to find the font size we want to use and click on it.
These are just five practical tips that can be very useful when working with Word documents. Of course, there are many more that we can use. Some of which we have already covered in this blog: How to insert page numbers. How to insert subtitles How to adjust margins and much more.